
Image: Shutterstock.com
Is it a coincidence that a story complaining about the cost of e-books in the budget of the Greater Victoria Public Library (GVPL) appeared in my local paper, the Times-Colonist, earlier this month only to be followed mere days later by an almost identical story that popped up in a news scan service I receive, but this time relating to the Washington, DC, Public Library? I suspect not. In the case of the GVPL, the library has to shell out $57.00 for a two-year licence for an e-book that costs $14.99 for an individual licence. Both the Canadian Library Association and its US counterpart, the American Library Association, have had this issue on their agenda for a few years now. The Canadian Urban Libraries Council, which represents more than fifty of the largest public library systems in Canada, has a Digital Content Working Group that advocates for “equitable, affordable, and sustainable access to digital content for public libraries across Canada.” Who could argue with that? But there is always a devil hiding in the detail.
The major difference between the two stories was that the GVPL was simply lamenting the budgetary impact of licensing e-books, which are in popular demand from borrowers, whereas the US story not only raised the cost issue for libraries but also referred to a local legislative initiative that would authorize market intervention by imposing restrictions on the District’s public library system, preventing it from licensing e-books from publishers that reportedly charge “excessive prices”. But what is excessive and what is reasonable when it comes to e-books, and can or should governments intervene in the market to regulate the price of a discretionary product like a book?
The DC legislation has not been adopted and if it passes, it may still never go into effect since it contains a proviso that implementation will take place only once ten other jurisdictions with a combined population of at least 50 million have enacted substantially similar laws. This is apparently to protect the DC Council from lawsuits and to try to build a national coalition to negotiate collectively with publishers. It also avoids the very real possibility that publishers could opt to not license e-books to the District of Columbia Public Library system. The bill would actually hurt libraries and their patrons by prohibiting the DC library system from entering into and renewing licensing agreements with publishers if those agreements contain terms that “restrict public access to books.” What does “restricting public access” mean? Are publishers not legally entitled to determine the terms under which their product is offered to various categories of users? Should publishers be legally required to license their product on terms arbitrarily set by government? Most licensing agreements, which are contracts, impose conditions governing how a licensed product can be used by different categories of users, such as (for a library) the number of times it can be loaned and how long the agreement lasts before it lapses and must be renewed. These terms are set by the entity offering the product, i.e. the publisher. There is no obligation on any prospective licensee to accept the terms. Products that are priced beyond what the market will accept will not succeed. The argument of the library community seems to be that libraries are somehow different, a public good, and therefore they should pay what individual consumers pay even though their use of the product is quite different.
The outline of the DC bill states that restricting public access includes “inflating” costs beyond what the public pays. Under standard licensing terms for digital books offered to the public, aka Joe and Jill Consumer, they pay less than libraries do for access to the same work. This has been the case for e-books since the early days of digital content, and it is not difficult to understand why. When a library buys a hard copy book, which it can do for the same price as the consumer (in fact, usually for less since library systems buy in volume and thus enjoy discounts), it can expect to lend that book for a limited period before it wears out and a replacement has to be purchased. There are other risks as well when hard copy works are circulated on loan, such as loss and damage. Moreover, while he majority of borrowers (in Victoria it is 55%) still generally prefer to borrow a hard copy version, there is “friction” in borrowing a physical book that limits the number of times a work is taken out. This friction is the unavoidable time and cost of physically accessing a library, such as parking or transit costs, deterrence from inclement weather or just sheer laziness. E-books, on the other hand, can be accessed with a click of a mouse. Each copy is perfect. No dog-eared or missing pages here. No borrowing “friction”.
While “friction” is an undesirable byproduct of the traditional library system, imposing constraints on borrowing physical products for some, from a commercial perspective it imposes a reasonable limit on use. The absence of “friction” where digital products are concerned not only makes things easier for the borrower, but it also reduces costs in other areas for libraries. E-books require virtually no physical storage space, and while some clients will go to a library to access an e-book, many do so remotely, thus reducing physical visitorship and the need for extended hours, etc. One of the key arguments put forward by publishers to justify the higher cost of e-book licences to libraries is that individual consumers cannot circulate digital copies to others (unless they physically lend the device on which their e-book is loaded) whereas lending to multiple users is the essential function of a library. An e-book licensed by a library for lending to multiple users is, in effect, a different product from the single-use product licensed to an individual consumer. Moreover the “perfect-every-time” perennial nature of an e-book eliminates the need for any book replacement over time. Combined with potential savings gained in other areas, the pleas of public libraries to have legislators impose restrictions on publishers have to be seen in context. That said, I am sure this will not stop library associations from trying to convince legislators to tilt negotiations in their favour.
The DC Council is modelling its legislation on a similar law passed last year in Connecticut. Like DC’s draft law, the Connecticut legislation will come into effect only when another state or states totalling seven million in population enact similar laws. For the record, Connecticut has a population of about 3.6 million people. Neighbouring New York state has a population of 20 million so if it goes the same route, the ball will start rolling. The caution of both DC and smaller jurisdictions like Connecticut is understandable because one response from publishers to legislation that restricts their ability to offer industry-standard contracts/licensing agreements could be non-availability of e-books for libraries in the affected areas. Libraries need to be careful what they wish for, since a heavy-handed approach by legislators could backfire.
Connecticut claims its legislation avoids the legal pitfalls that befell a 2022 law passed in Maryland that was blocked, on appeal from the American Association of Publishers and the Authors Guild, because the state law impinged on US federal copyright law. That state law required authors and publishers holding the rights to an e-book title to, among other things, offer unlimited copies of that title to public libraries in the state at an undetermined “reasonable price” when the title was offered to individual consumers. In effect it was tantamount to imposing a compulsory license on rightsholders and was rightly blocked by the courts. I wrote a long blog post on the e-book licensing situation at that time. You can read it here.
While the Maryland approach was overreach, the issue hasn’t gone away. Library budgets are under stress but that should not be used as an excuse to force subsidization from authors and publishers. As mentioned above, e-books never wear out and a widely circulated “frictionless” library e-book is not a direct substitute for the hard copy work that libraries used to buy–and still buy but in lesser amounts. It is a different product and to compare it to a hard copy book is to ignore commercial realities. While libraries are a public good, they still operate in the marketplace and affect the market for books, in some ways positively and in others negatively. Governments normally put their thumb on the scale of commercial negotiations only when there is market failure. This is far from the case today. The case for market intervention by government is weak, although I sympathize with the plight of acquisition librarians facing stretched budgets and trying to meet the increasing demand for e-books.
There are market limits to what publishers can charge libraries for e-books just there are market limits regarding what public libraries can pay. What is the appropriate licensing fee for an e-book configured for library use versus one sold to the individual reader? Is a multiple of three or four justified, or should it be less (or more?). An objective study would be helpful. Let’s hope there is room for negotiation that will fairly compensate authors and publishers while allowing public libraries to meet the growing demand of their clients for more digital works.
© Hugh Stephens 2026. All Rights Reserved









